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Shop Supplies and Environmental Fee Calculator

Works out the shop supplies fee and the environmental or disposal fee for a repair order using the shop's own fee rules, then shows the math line by line so the invoice is consistent and easy to explain to the customer.

Auto repairAuto and Transport✓ Checkedv1.2

Before and after

BEFORE · what the owner typed

RO 4418, 2014 Ford F-150. oil change w/ filter, labor 38.00, oil and filter parts 52.40. front brake job labor 185.00, pads 96.50, rotors 164.00. also sublet alignment 89.00 from Hal's. shop supplies is 8% of labor only, min 5, max 35. environmental is 4.50 flat per RO plus 3 bucks per oil change for the used oil. dont charge fees on sublet. no tax on fees, we checked with our accountant.

AFTER · what the skill produced

Repair order 4418, 2014 Ford F-150

Lines

Oil change labor: 38.00, labor, fee-eligible
Oil and filter parts: 52.40, parts, not in the shop supplies base (labor only rule)
Front brake labor: 185.00, labor, fee-eligible
Brake pads: 96.50, parts, not in the base
Rotors: 164.00, parts, not in the base
Alignment (sublet, Hal's): 89.00, sublet, excluded from fees per your instruction

Shop supplies fee

Labor base: 38.00 + 185.00 = 223.00
8% of 223.00 = 17.84
Minimum of 5.00 does not apply. Maximum of 35.00 does not apply.
Shop supplies fee: 17.84

Environmental fee

Flat fee per repair order: 4.50
Used oil disposal, 1 oil change at 3.00: 3.00
Environmental fee: 7.50

Summary

Parts: 52.40 + 96.50 + 164.00 = 312.90
Labor: 223.00
Sublet: 89.00
Subtotal before fees: 624.90
Shop supplies fee: 17.84
Environmental fee: 7.50
Subtotal after fees: 650.24
Tax: not calculated. You said fees are not taxed after checking with your accountant. Parts and labor tax was not requested here.

Invoice wording

Shop supplies: "Shop supplies fee, charged at 8% of labor."
Environmental fee: "Covers the handling and disposal of used oil and other shop waste from your service."

Questions for the owner

Tell me what you want the shop supplies fee to say it covers, and I will add that to the invoice wording.
The brake job may have involved brake cleaner or brake fluid disposal. If you charge a fee for that, tell me the amount and I will add it.
Please confirm locally that your fee wording and the way you charge these fees meet your state and local rules.

What it does

Use it when: Use when an auto repair shop needs to calculate shop supplies and environmental (hazardous waste, disposal) fees on a repair order, such as "figure the shop supplies fee on this RO," "what do I charge for environmental fees," "add shop supplies to this invoice," or "check the fee cap on this repair order."