Bike Trade-In Value Estimator

Turns the bike's make, model, age, and condition, plus your shop's own trade-in rules, into a clear estimate you can give the customer.

Bike shopRetail✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

James Glover here at Finchmont Cycles, 8377 Eastmont St, Hartgate, 319-555-0104. Jacqueline Fuller brought in two bikes for trade. First is a 2015 Salsa Vaya, 56cm, gravel bike. I'd list it at $1,100 once its ready. Condition good, frame clean no dents, chain stretched, tires ok. Second is a 2019 Cleary Hedgehog 16 inch kids bike, I'd list at $120, condition fair, scuffed, tube flat. Our rules: good is 45% of resale, fair is 35%, excellent 55%, poor 20%. 10% extra of the cash offer if they take store credit. If the offer ends up under $25 after deductions we pass. Prices: chain $32, tube $8, tune-up labor $85 on adult bikes, $20 labor on kids bikes. Write it up for her.

AFTER · what the skill produced

Hi Jacqueline,

Thanks for bringing in your bikes. Here are our estimates, based on what we saw at the counter.

2015 Salsa Vaya, 56cm (condition: good)

Resale price we would list it at: $1,100.00
Good condition at 45%: $495.00
Less new chain: $32.00
Less tune-up labor: $85.00
Cash estimate: $378.00
Store credit estimate (cash offer plus 10%, which is $37.80): $415.80

2019 Cleary Hedgehog 16 inch kids bike (condition: fair)

Resale price we would list it at: $120.00
Fair condition at 35%: $42.00
Less new tube: $8.00
Less labor: $20.00
Result: $14.00, which is under our $25.00 minimum, so we are unable to make a trade-in offer on this bike.

Totals

Cash total: $378.00
Store credit total: $415.80

These are estimates. The final offer depends on us inspecting the bikes in person and finding them as described. You can reach me at Finchmont Cycles, 8377 Eastmont St, Hartgate, or call 319-555-0104.

James Glover
Finchmont Cycles

Questions for the owner

How long should this estimate stay good for the customer?
Do you want to offer anything on the kids bike besides a trade-in, such as selling it on consignment? I left that out because it was not in your notes.
Do you check serial numbers or ownership before taking a trade-in? I did not mention it because it was not in your notes.

What it does

Turns the bike's make, model, age, and condition, plus your shop's own trade-in rules, into a clear estimate you can give the customer. It shows the math so staff and customers can see how the number was reached. It works for one bike or several.

Use it when: Use when a bike shop needs to work out a trade-in offer from a bike's make, model, age, and condition, such as: what can we offer on this trade-in, price this used bike, estimate a trade-in value, or write the trade-in quote for a customer.