Private Event Inquiry Reply

Turns a private event inquiry (email, web form, text, or voicemail notes) into a clear, friendly reply that answers what the guest asked, uses only the venue details the owner provides, and lists what the owner still needs to confirm before booking.

Bar or breweryFood and Drink✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

Got this email from Yolanda Beck. She wants to do a 40th birthday for her husband Willis Acosta... no wait, her friend Willis, sorry. Anyway she wrote: 'Hi, we are looking at Saturday October 18 from 6 to 10pm for about 45 people. Can we rent the back room at Fernford Brewing? Can we bring a cake and have a taco truck park outside? Do you do a bar tab? What does it cost? Thanks, Yolanda Beck.' Our stuff: Fernford Brewing, 1843 Eagleford St, Millcrest. Back room holds 50 seated or standing. It's open that Saturday. Room fee is $150. Minimum spend $900 on drinks and food combined, room fee not counted toward it. Deposit $200, holds the date, comes off the final bill. Outside cake is fine, no cutting fee. Food trucks OK if they are approved by us first, owner says send the truck name. No outside alcohol. Bar tab: we can run an open tab with a limit she picks. Music through our speaker only, no decorations on the walls, tape on the tables is fine. Reply from Winston Ashby, events manager, 234-555-0160.

AFTER · what the skill produced

Subject: Your October 18 party at Fernford Brewing

Hi Yolanda,

Thank you for thinking of Fernford Brewing for Willis's 40th birthday. Here are answers to your questions.

The back room: It is open on Saturday, October 18, and it holds 50 people seated or standing, so your group of about 45 fits. 6 to 10pm works for us.

Cake: Yes, you are welcome to bring a cake. We do not charge a cutting fee.

Taco truck: Food trucks are fine once we approve them. Please send us the name of the truck and we will confirm.

Bar tab: Yes, we can run an open tab with a limit that you choose.

What it costs:

Room fee: $150
Minimum spend: $900 on drinks and food combined. The room fee does not count toward the minimum.
Total if you only meet the minimum: $150 + $900 = $1,050
Deposit: $200, which holds the date and comes off your final bill

House rules:

No outside alcohol
Music plays through our speaker only
No decorations on the walls. Tape on the tables is fine.

Next step: If you would like to go ahead, let me know and we will set up the $200 deposit to hold the date. You can reach me at 234-555-0160.

Winston Ashby
Events Manager, Fernford Brewing

Questions for the owner

How does the guest pay the deposit (card, check, or online link)?
Does the taco truck purchase count toward the $900 minimum, or only what is spent with us?
Is there a deadline for the guest to confirm before the date is released?

What it does

Use it when: Use when a bar or brewery gets a private event inquiry and needs a reply, such as "someone wants to book the taproom," "reply to this party inquiry," "rehearsal dinner request," or "can we host a buyout."