Catering Menu Proposal Writer

Turns your notes about an event into a clear, friendly menu proposal the client can read, understand, and approve.

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Before and after

BEFORE · what the owner typed

need a proposal for Zoe Doyle, her mom's 70th birthday lunch, Saturday June 14, 12:30 pm, at 2601 Fallowford St in Oakcrest, her backyard. 40 guests. buffet. we are Glenford Catering, I'm Adrian Garner, my number 234-555-0162. She wants something casual, southern-ish. Menu: pulled pork sliders w/ slaw, buttermilk fried chicken, mac and cheese, collard greens cooked with smoked turkey, cornbread w/ honey butter, peach cobbler. sweet tea and lemonade. One guest is vegetarian, Zoe said. I can do the mac and cheese and a roasted vegetable tray for that, tray is extra no charge. Price is $32 per person. Two servers for 3 hours at $45 an hour each. Delivery is $60. Deposit is 25% of the total to hold the date, balance due the day before. Good for 14 days. Zoe also said something about a nut allergy, not sure who.

AFTER · what the skill produced

Hi Zoe,

Thank you for thinking of Glenford Catering for your mom's 70th birthday lunch. Here is our proposal for 40 guests on Saturday, June 14.

Event details

Date and time: Saturday, June 14, 12:30 pm
Location: 2601 Fallowford St, Oakcrest (your backyard)
Guests: 40
Service style: Buffet
Staff: Two servers for 3 hours

Menu

Mains

Pulled pork sliders with slaw
Buttermilk fried chicken

Sides

Mac and cheese
Collard greens cooked with smoked turkey
Cornbread with honey butter

Dessert

Peach cobbler

Drinks

Sweet tea
Lemonade

Vegetarian guest
For your vegetarian guest, we will include the mac and cheese and a roasted vegetable tray, at no extra charge.

Allergies
Please tell us about any allergies so we can discuss them with you before the event.

Pricing

Menu: 40 guests x $32 = $1,280
Servers: 2 servers x 3 hours x $45 = $270
Delivery: $60
Total: $1,610

Deposit and payment

Deposit to hold the date: 25% of the total, $402.50
Balance: $1,207.50, due the day before the event

Next steps
This proposal is good for 14 days. If you would like to go ahead, or change anything on the menu, call me at 234-555-0162 or reply to this message.

Warmly,
Adrian Garner
Glenford Catering

Questions for the owner

Zoe mentioned a nut allergy but you are not sure who has it. Please confirm who, and how you want to handle it with her before sending.
What date should the proposal show as the last day to accept, since it is good for 14 days? Please add the send date.
How should Zoe pay the deposit (check, card, or other)?
Does the roasted vegetable tray have a description you want to add?

What it does

Turns your notes about an event into a clear, friendly menu proposal the client can read, understand, and approve. It covers the event details, the menu by course, the service style, the pricing you provide, and what happens next.

Use it when: Use when a caterer needs to turn an event inquiry, notes from a call, or a rough list of dishes into a clear menu proposal for a client, such as: write up a proposal, put together a menu for this wedding, or send them options for their party.