Menu to Grocery and Supplier Order List

Takes an event menu, the guest count, and your per-guest amounts, then works out exactly what to buy.

CatererFood and Drink✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

ok need the order list for Juan Rivas 60th anniversary dinner, Saturday June 14, 80 guests. Add 10 percent on everything. Menu is roast chicken thighs bone in, roasted potatoes, green beans, dinner rolls with butter. Cake is coming from Juan, we don't do it. Per guest: chicken 8 oz raw, potatoes 6 oz, green beans 4 oz, rolls 1.5, butter 1 oz. Chicken potatoes green beans and butter from Whiteview Foods, 2391 Stoneview Ave, Flinthollow, 336-555-0171, they sell by the pound and butter is 1 lb blocks, they deliver Thursday June 12. Rolls from the bakery, they sell by the dozen, Joseph Powell picks up Friday June 13 in the red 2016 GMC Sierra. Paper plates and napkins from the restaurant supply store, plates come in packs of 50, napkins packs of 100, same Friday pickup. I have 10 lb potatoes, 2 lb butter, 20 plates at the shop. Chicken gets rosemary and garlic but I forget how much. One guest has a nut allergy. Shop is Valeview Catering, 2012 Southview St, Flinthollow, 336-555-0170. Jolene Oliver

AFTER · what the skill produced

Order list for Valeview Catering
Event: Juan Rivas 60th anniversary dinner, Saturday June 14
Guests: 80. Planning count with the extra 10 percent: 88.
Allergy note from Jolene Oliver: one guest has a nut allergy. Please confirm ingredient labels with Whiteview Foods and the bakery before the order is final.

Whiteview Foods (2391 Stoneview Ave, Flinthollow, 336-555-0171)
Delivery: Thursday June 12

Bone-in chicken thighs: need 44 lb (88 x 8 oz = 704 oz), on hand 0, order 44 lb
Potatoes: need 33 lb (88 x 6 oz = 528 oz), on hand 10 lb, order 23 lb
Green beans: need 22 lb (88 x 4 oz = 352 oz), on hand 0, order 22 lb
Butter: need 5.5 lb (88 x 1 oz = 88 oz), on hand 2 lb, 3.5 lb short, order 4 lb (1 lb blocks)

Bakery
Pickup: Friday June 13, Joseph Powell in the red 2016 GMC Sierra

Dinner rolls: need 132 (88 x 1.5), on hand 0, order 11 dozen

Restaurant supply store
Pickup: Friday June 13, Joseph Powell in the red 2016 GMC Sierra

Paper plates: need 88, on hand 20, 68 short, order 2 packs of 50 (100 plates)
Napkins: need 88, on hand 0, order 1 pack of 100

Not ordered: Anniversary cake, supplied by Juan Rivas.

Total order lines: 7 (4 Whiteview Foods, 1 bakery, 2 restaurant supply).

Questions for the owner

How much rosemary and garlic do you want for the chicken, and where do you buy them? They are not on this list yet.
Which bakery are you using, and what is their phone number or address?
Which restaurant supply store are you using?
Do you want me to add prices to this list? Send me the prices and I will total each supplier.

What it does

Takes an event menu, the guest count, and your per-guest amounts, then works out exactly what to buy. It subtracts what you already have, rounds up to the pack sizes your suppliers sell, and sorts everything into one list per supplier.

Use it when: Use when a caterer needs to turn an event menu and guest count into a grocery and supplier order list, such as: make an order list for this event, what do I need to buy for this menu, or split this menu up by supplier.