Authorized Pickup List Verifier and Change Request Handler

Checks a pickup person against a child's authorized pickup list, and turns a parent's add, remove, or change request into a clear record and a short reply.

DaycareKids and Education✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

Glenton Little Learners, Wheathaven. Child is Maya Pruitt, 4 yo. Mom is Tanya Sloan, dad is Terrence Steele, they're not together but no court stuff on file. Pickup list on file: Tanya Sloan mom 330-555-0178, Terrence Steele dad 330-555-0179, Thelma Swanson grandma. No number for Thelma in the file. Around 4:40 a lady came to the door saying she's Sylvia Shannon, Tanya's friend, picking up Maya, drives a black 2015 Jeep Compass. She's not on the list. She said Tanya texted her. Then Tanya emailed us at 4:50 saying add Sylvia Shannon as a permanent pickup, and Sylvia is at 2744 Emberton St. Our rules: no one off the list gets a child unless the parent calls us from the number on file AND shows ID in person, and adding to the list needs a signed form from the parent. Tanya hasn't called yet. Write me what to say.

AFTER · what the skill produced

Result of check or request
Sylvia Shannon is not on Maya Pruitt's authorized pickup list. Do not release Maya to her right now.

Verification steps

Sylvia Shannon on the list: Not on the list
Parent call from the number on file for a one-time pickup: Still needed (Tanya has not called)
Sylvia shows ID in person: Still needed (the owner did not say ID was shown)
Signed form from the parent to add her permanently: Still needed (an email alone does not meet your rule)

Reply to send
To Sylvia at the door: "Thank you for coming, Ms. Shannon. Maya's name list does not include you yet, so we are not able to release her right now. As soon as Tanya Sloan calls us from her number on file and you show your ID, we will be glad to help. Please feel free to wait here or step out and call Tanya."

To Tanya Sloan by email: "Hi Tanya, we received your email asking to add Sylvia Shannon as a permanent pickup for Maya. To finish this, we need you to sign our authorization form. For today's pickup, please call us from your number on file, and Sylvia will need to show ID at the door. Maya is safe with us in the meantime."

Record entry for the child's file
Maya Pruitt. Around 4:40 p.m., Sylvia Shannon (not on list, said she is a friend of Tanya Sloan, vehicle black 2015 Jeep Compass) asked to pick up Maya. Not released. Email from Tanya Sloan at 4:50 p.m. requested Sylvia as a permanent pickup (address given: 2744 Emberton St, Wheathaven). Signed form, parent call from number on file, and ID check all still needed.

Questions for the owner

Did Sylvia show ID at the door?
Does Thelma Swanson need a phone number added to her entry? None is on file.
Which parent should staff try first if Tanya cannot be reached? Terrence Steele is on file at 330-555-0179.

What it does

Checks a pickup person against a child's authorized pickup list, and turns a parent's add, remove, or change request into a clear record and a short reply. It follows your center's own rules and never guesses.

Use it when: Use when a daycare needs to check who is allowed to pick up a child or handle a request to add, remove, or change an authorized pickup person, such as "can this person pick up," "parent wants to add someone to the pickup list," or "update the authorized pickup list."