DJ Event Intake Sheet

Turns a client's inquiry, call notes, texts, or emails into one clean intake sheet for a DJ booking.

DJEvents and Creative✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

Business is Bluedale Sound. I'm Brandon McKenzie. Got a call from Brenda Mills today, she's planning her daughter's wedding reception. Her number is 216-555-0182. Date is Sat Sept 20. Reception at Brightdale Hall, 7881 Aspendale Ave, Laurelbury. Contact there is Boris Maxwell, he said load in is 3pm. Brenda first said 150 guests, then later in the call said about 130. Starts at 6, grand entrance 6:30, dinner 7, first dance 8, last song 11:30. Wants a mix of 80s, Motown, and some country for the older crowd. Must play: 'September' by Earth Wind and Fire for the parent dance. Do not play anything explicit. The bride is Bryce Norman and the groom is Blake Lyons. Needs a wireless mic for toasts, best man toast around 7:45. She said the hall has a house sound system but she doesn't know if it works. Quoted her $1,400 with $400 deposit. Haven't gotten email. Outdoor ceremony earlier that day at a different place, not our job.

AFTER · what the skill produced

Event Intake Sheet: Bluedale Sound
Prepared by Brandon McKenzie

Client

Name: Brenda Mills (mother of the bride)
Phone: 216-555-0182
Email: Not yet provided
Best time to reach: Not yet provided

Event

Type: Wedding reception
Date: Saturday, September 20
Start: 6:00 PM
End: 11:30 PM (last song)
Guest count: See Conflicts

Venue

Name: Brightdale Hall
Address: 7881 Aspendale Ave, Laurelbury
Venue contact: Boris Maxwell
Load-in: 3:00 PM, as told to us by Boris Maxwell
Power and parking: Not yet provided
Indoor or outdoor: Not yet provided for the reception. The outdoor ceremony is at a different location and is not part of this booking.

Schedule

6:00 PM: Reception starts
6:30 PM: Grand entrance
7:00 PM: Dinner
7:45 PM: Best man toast (approximate)
8:00 PM: First dance
11:30 PM: Last song
Cake cutting, bouquet or garter, parent dance time: Not yet provided

Music

Genres: 80s, Motown, and some country for the older crowd
Must play: "September" by Earth Wind and Fire, for the parent dance
Do not play: Anything explicit
Crowd age range: Not yet provided
Clean edits needed: Yes, no explicit songs

Announcements

Couple: Bryce Norman (bride) and Blake Lyons (groom)
Name pronunciations: Not yet provided
Toasts: Best man at about 7:45 PM
Other introductions (wedding party, parents): Not yet provided

Equipment

Wireless microphone needed for toasts
Venue has a house sound system, but Brenda does not know if it works
Lighting: Not yet provided

Money

Quoted price: $1,400
Deposit: $400
Balance: $1,000
Deposit received: Not yet provided

Special notes

Accessibility needs: Not yet provided
Other vendors to coordinate with: Not yet provided

Conflicts

Guest count: Brenda first said 150, then said about 130 later in the same call. We need the number she wants us to plan for.

Follow-up questions for the client

What is the best email address to send the agreement and timeline to?
Which guest count should we plan around, 150 or about 130?
Do you know if the hall's sound system works?
When will the parent dance and any cake cutting happen?
How would you like us to announce the wedding party, and how are the names pronounced?
Are there any other songs you want us to be sure to play?
Has the $400 deposit been sent, and how would you like to pay it?

Completeness: Complete: Client name and phone, Event date and times, Venue name and address, Music genres, Money quote. Still needs answers: Email, guest count, power and parking, announcements, lighting, accessibility, deposit status.

Questions for the owner

Do you want to confirm power access, parking, and any venue sound or load-in rules directly with Boris Maxwell at
Brightdale Hall before the event?
What time should the grand entrance song and first dance song be locked in with the couple?

What it does

Turns a client's inquiry, call notes, texts, or emails into one clean intake sheet for a DJ booking. It shows what you know, what is still missing, and what to ask the client next.

Use it when: Use when a DJ needs to turn a client's inquiry, call notes, or messy messages into a complete event intake sheet, such as: "intake this wedding", "organize my notes for this gig", or "what do I still need to ask this client."