Wedding Timeline and Run-of-Show Builder

Turns the couple's wishes, venue limits, and vendor times into a clear run-of-show the DJ, couple, and vendors can follow on the day.

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Before and after

BEFORE · what the owner typed

Doing the Giles/Gray wedding Saturday Oct 11 at Stonehurst Barn, 7397 Snowhurst Rd, Sagefield. Bride is Lisa Giles, groom is Lloyd Gray. I'm Valehurst Mobile DJ, I'm doing ceremony sound, cocktail hour, and reception. Ceremony 4:00 for 25 min. Cocktail hour 4:30 to 5:30. Grand entrance 5:30, dinner served 5:45, dinner ends 6:45. Toasts 6:45, best man is Logan Hammond, maid of honor is Lois Heath, each about 4 min. First dance 7:05 about 4 min, then Lisa dances with her dad Louis Horne about 4 min, Lloyd with his mom Lorraine Hoffman about 4 min. Cake cutting 7:25. Open dancing 7:35 till 10:45. Last dance 10:45, venue says music off at 11:00. I need to load in at 2:30 and be set by 3:30. Venue coordinator is Lorraine Hoffman wait no that's his mom, coordinator didn't give a name, number is 267-555-0186. Photographer number 267-555-0187. Ceremony walk in song is Canon in D for the party and bride walks to something by a harp player she hasn't picked yet. First dance is 'At Last'. Dad dance is 'My Girl'. No Macarena, no Cupid Shuffle. Lisa says Hoffman is said HOFF-man. Heath is HEETH. Truck is my silver 2012 Buick Enclave, parking at the side door.

AFTER · what the skill produced

Run-of-Show: Lisa Giles and Lloyd Gray
Saturday, Oct 11 | Stonehurst Barn, 7397 Snowhurst Rd, Sagefield | Valehurst Mobile DJ | On site 2:30, music off 11:00

Timeline

2:30 PM, load-in (60 min). Park the silver 2012 Buick Enclave at the side door. Set up ceremony and reception sound. Responsible: DJ.
3:30 PM, set and sound check done. Responsible: DJ.
4:00 PM, ceremony (25 min). Wedding party walk-in: Canon in D. Bride walk-in: harp song to confirm. Ends 4:25. Responsible: DJ for ceremony sound, officiant to confirm.
4:30 PM, cocktail hour (60 min). Background music. Ends 5:30. Responsible: DJ.
5:30 PM, grand entrance (length to confirm). Announce the wedding party and the couple. Dinner service is set to begin at 5:45. Responsible: DJ.
5:45 PM, dinner (60 min). Background music. Ends 6:45. Responsible: DJ.
6:45 PM, toasts (about 8 min). Logan Hammond, then Lois Heath, about 4 min each. Ends about 6:53. Responsible: DJ announces, toast givers speak.
7:05 PM, first dance (about 4 min). "At Last." Ends about 7:09. Responsible: DJ.
7:09 PM, Lisa and Louis Horne dance (about 4 min). "My Girl." Ends about 7:13. Responsible: DJ.
7:13 PM, Lloyd and Lorraine Hoffman dance (about 4 min). Song to confirm. Ends about 7:17. Responsible: DJ.
7:25 PM, cake cutting (length to confirm). Responsible: DJ announces.
7:35 PM, open dancing (190 min). Ends 10:45. Responsible: DJ.
10:45 PM, last dance (song to confirm). Responsible: DJ.
11:00 PM, music off per the venue. Responsible: DJ.

Time check: the day ends at 11:00 and open dancing ends at 10:45, so the schedule fits. Open dancing runs 190 minutes (7:35 to 10:45). Please confirm the venue's sound limit and curfew with the venue directly.

Names and pronunciations

Lisa Giles, bride (pronunciation to confirm)
Lloyd Gray, groom (pronunciation to confirm)
Logan Hammond, best man (pronunciation to confirm)
Lois Heath, maid of honor (HEETH)
Louis Horne, father of the bride (pronunciation to confirm)
Lorraine Hoffman, mother of the groom (HOFF-man)

Music requests

Must play: Canon in D (wedding party), "At Last" (first dance), "My Girl" (dance with Louis Horne)
Do not play: Macarena, Cupid Shuffle

Contacts

Venue coordinator (name to confirm): 267-555-0186
Photographer (name to confirm): 267-555-0187

Questions for the owner

What harp song will Lisa walk to?
What song for Lloyd and Lorraine Hoffman's dance?
How long is the grand entrance, and what is the entrance song?
How long is the cake cutting, and is there a song?
What is the last dance song?
How are the names Lisa Giles, Lloyd Gray, Logan Hammond, and Louis Horne pronounced?
Who is responsible for the officiant role at the ceremony, and what is the officiant's name?
What are the names of the venue coordinator and the photographer?
There is a gap from 6:53 to 7:05 after toasts. Do you want to fill it, or leave it as flex time?

What it does

Turns the couple's wishes, venue limits, and vendor times into a clear run-of-show the DJ, couple, and vendors can follow on the day. It builds a time-by-time schedule, lists the music and announcement cues, and flags anything that does not fit or is still unconfirmed.

Use it when: Use when a DJ needs to turn a couple's wedding details, venue notes, and vendor times into a minute-by-minute run-of-show and timeline, such as: build the wedding timeline, make a run of show, or plan the reception schedule.