Wholesale and Catering Inquiry Reply

Turns a catering or wholesale inquiry and the owner's price information into a clear, friendly reply with a priced breakdown the customer can approve.

Frozen yogurt shopFood and Drink✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

got this email from a lady at Meadowbank Credit Union. Josephine Ryan. wants fro yo for their staff appreciation thing, 48 people, Friday June 13 at noon, at their branch, 262 Lockbank Rd in Fairbank. she wants vanilla and a tart flavor and toppings. no one mentioned allergies but she asked if we can do something for a couple people who dont eat dairy. our stuff: soft serve catering is $5.50 a person which includes 2 flavors, a topping bar with 6 toppings, cups and spoons. $250 minimum. we set up and serve with 2 staff, setup fee $60. delivery to Fairbank is $35. need 7 days notice. 50% deposit to hold the date, rest due day of. we have a dairy free sorbet, mango, add $1.25 a person for just the ones who want it, she said maybe 4. tart flavor is available, vanilla too. sign it Jonah Robbins, Lynnbank Frozen Yogurt, 206-555-0120. tax not figured, don't include it. cancellations I didnt say anything about

AFTER · what the skill produced

Subject: Your staff appreciation event on June 13

Hi Josephine,

Thank you for thinking of Lynnbank Frozen Yogurt for your staff appreciation event at Meadowbank Credit Union. Here is what we have so you can check it over:

Event: Staff appreciation
Date and time: Friday, June 13 at noon
Location: 262 Lockbank Rd, Fairbank
Guests: 48
Flavors: Vanilla and a tart flavor
Toppings: Our topping bar with 6 toppings

Pricing

Soft serve catering, 48 guests x $5.50 = $264.00 (includes 2 flavors, the 6-topping bar, cups and spoons)
Dairy free mango sorbet, 4 guests x $1.25 = $5.00
Setup and service with 2 staff: $60.00
Delivery to Fairbank: $35.00
Total: $364.00

Tax has not been added to this total.

Dairy free option: We can offer a dairy free mango sorbet for the guests who want it. We figured 4 guests based on what you told us, and we can adjust that number. If anyone has a serious allergy, please let us know and we will share ingredient information so they can confirm for themselves.

Terms

A 50% deposit of $182.00 holds the date, and the remaining $182.00 is due the day of the event.
We need 7 days notice for catering orders.

To book, reply to this email or call me at 206-555-0120 and we will send you the next step for the deposit.

Thank you again,
Jonah Robbins
Lynnbank Frozen Yogurt
206-555-0120

Questions for the owner

Does the June 13 date work for our 7 days notice requirement? The reply states the notice needed but does not confirm the date, since today's date was not given.
What is the cancellation or change policy? It was not given, so it was left out of the reply.
How should the deposit be paid (card, check, or another way)?
Should we confirm the final headcount by a certain date before the event?
Will the shop need a parking or loading spot at the branch? Ask Josephine if this is something to include.
Because the event is off-site, please confirm locally whether any permit or health rule applies to serving there.

What it does

Turns a catering or wholesale inquiry and the owner's price information into a clear, friendly reply with a priced breakdown the customer can approve. Handles events, office parties, and standing wholesale orders.

Use it when: Use when a frozen yogurt shop gets a wholesale or catering inquiry and needs a clear reply with pricing, such as: reply to this catering request, quote this event, answer this wholesale email, or how much for a party of 60.