Vaccination Record Checker for First Appointments

Checks a new customer's vaccination records against your shop's own requirements and the appointment date.

GroomingPets✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

Can you check Zeppelin's records? New customer, Rodney Griffin, 330-555-0171. Zeppelin is a Pembroke corgi, booked for a full groom Saturday 3/14/2026 at 10:00 at Brookton Pet Grooming, 8612 Aspenton St, Skyhaven. I'm Robin Golden. Our shop requires rabies, DHPP, and bordetella for dogs, all valid on the day of the appointment. Go by the expiration date on the record. Here's what he emailed, the top of the page got cut off in the photo: Patient: Zeppelin Owner: R. Griffin Rabies 1yr 4/2/25 exp 4/2/26 DHPP 2/10/25 exp 2/10/26 Bordetella 10/20/25 exp 4/20/26 Lyme 4/2/25 Our shop number is 330-555-0170. If records aren't current, we rebook once the updated record is sent.

AFTER · what the skill produced

Vaccination check: Zeppelin (Pembroke corgi), owner Rodney Griffin
Appointment: Saturday 3/14/2026 at 10:00, full groom

Rabies: Current. Given 4/2/25, expires 4/2/26, valid on 3/14/2026.
DHPP: Expired. Given 2/10/25, expired 2/10/26, which is before the appointment date.
Bordetella: Current. Given 10/20/25, expires 4/20/26, valid on 3/14/2026.

2 of 3 required vaccines current.
Overall result: Needs follow up before the appointment. DHPP needs an updated record.

Record notes:

The pet's name matches the booking. The owner is listed as "R. Griffin," which looks like a match for Rodney Griffin.
The clinic or vet name is not visible because the top of the page is cut off.
Lyme is listed but is not required by our shop, so it was not checked.

Message to the customer:
Hi Rodney, this is Robin Golden at Brookton Pet Grooming. Thank you for sending Zeppelin's records. His rabies and bordetella are current for Saturday 3/14. His DHPP on the record expired on 2/10/26, and our shop requires all three vaccines to be valid on the day of the appointment. Could you send us an updated DHPP record from your vet? Please also send the full page showing the clinic name at the top, since it was cut off in the photo. Once we have the updated record, we will rebook Zeppelin. You can reach us at 330-555-0170. For any questions about his vaccines, your vet is the best person to ask. We look forward to meeting him.

Questions for the owner

Do you want to hold the Saturday 3/14 at 10:00 slot while waiting for the updated record, or release it?
Should the message go out as a text or an email?

What it does

Checks a new customer's vaccination records against your shop's own requirements and the appointment date. It then tells you what is current, expired, missing, or unclear, and writes a short, friendly message to the customer if anything needs fixing.

Use it when: Use when a pet grooming shop needs to check a new customer's vaccination records before their first appointment, such as: check this vaccine record, are his shots current, review the records for a new client, or write the customer about missing vaccines.