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Tool Rental Agreement and Return Checklist

Turns the owner's rough rental notes into a clean rental agreement for the customer to sign, then a return checklist and final charge summary when the tool comes back.

Hardware storeRetail✓ Checkedv1.1

Before and after

BEFORE · what the owner typed

rental for Fiona Goh 555-0142. she's taking the 3 hp tile saw (tag R-214) with the stand and 1 diamond blade, plus the 20 lb demo hammer R-087 and 2 chisels, pointed and flat. picking up fri 9am, back mon 9am. saw has a chip in the water tray and the stand has a bent foot, demo hammer is clean. we charge 65 a day for the saw and 55 a day for the hammer, weekend is 2 days total, deposit 100 per tool. late is a full extra day. cleaning fee 25 if it comes back caked. she paid cash for the rental and the deposits.

AFTER · what the skill produced

TOOL RENTAL AGREEMENT

Customer: Fiona Goh, phone 555-0142
Pickup: Friday, 9:00 am
Due back: Monday, 9:00 am

| Tool | Tag | Included | Condition at pickup |
|---|---|---|---|
| 3 hp tile saw | R-214 | Stand, 1 diamond blade | Chip in water tray, bent foot on stand |
| 20 lb demo hammer | R-087 | 2 chisels (pointed, flat) | Clean |

Charges at pickup

Tile saw: 2 days at $65 = $130
Demo hammer: 2 days at $55 = $110
Rental subtotal: $240
Deposits: 2 tools at $100 = $200
Total collected at pickup: $440 (paid in cash)

Store terms

Late return: each late day is charged as a full extra day at the daily rate.
Cleaning: a $25 fee applies if a tool comes back caked with material.
Damage, missing parts, or lost items: Owner to confirm the policy wording and charge amounts.
Sales tax: Owner to confirm locally. Not included above.
Safety: Owner to add the manufacturer's operating instructions and required protective gear. Confirm the customer was shown how to use each tool.

By signing, the customer agrees to the pickup conditions and terms above.

Customer signature: ______________ Date: ________
Staff signature: ______________ Date: ________

Note for the owner: Take photos of the tray chip and the bent stand foot before the tools leave, so the pickup condition is clear. Have a lawyer review this agreement wording, especially any liability language, before you rely on it.

RETURN CHECKLIST (use when the tools come back)

Tile saw R-214: returned yes or no, tray chip unchanged, stand foot unchanged, blade present and its condition, cleaned
Stand: returned yes or no
Demo hammer R-087: returned yes or no, clean, working
Pointed chisel: returned yes or no
Flat chisel: returned yes or no
Time returned: ________ (due Monday, 9:00 am)

FINAL CHARGE SUMMARY (fill in after check-in)

Rental subtotal: $240
Late days: ____ at $120 per day for both tools together if late (tile saw $65 plus demo hammer $55)
Cleaning fee: $25 if needed, per tool
Damage or missing parts: Owner to decide
Deposits held: $200
Refund to customer or amount owed: deposits held, minus any charges above

What it does

Turns the owner's rough rental notes into a clean rental agreement for the customer to sign, then a return checklist and final charge summary when the tool comes back. It uses only the store's own rates and policies.

Use it when: Use when a hardware store needs to write up a tool rental agreement or run a return checklist, such as "set up a rental for this guy," "write up the rental ticket," "check this tool back in," or "how much do we charge for the damage and late days."