Seasonal Service Plan Writer

Turns the owner's notes about a property, the services offered, and the prices into a clear, customer-ready seasonal service plan.

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Before and after

BEFORE · what the owner typed

need a seasonal plan for Jenna Booth, 4823 Dovebury Rd, Cedarbrook. We're Elkbury Lawn and Garden. Phone 206-555-0180. Plan starts March 3 and runs 12 months. She wants it billed monthly, 12 payments. Spring: 1 cleanup (leaf and debris haul off) 285, mulch the front beds 340 one time, mowing 8 visits at 55. Summer: mowing 12 visits at 55, hedge trim 2 visits at 90. Fall: leaf cleanup 3 visits at 120, mowing 6 visits at 55, aeration and overseed 1 time 260. Winter: just gutter check 1 visit at 75 and snow clearing walkway and drive per storm at 65, billed only if we come. Noticed a dead limb hanging over her side walkway on the maple, I'd recommend getting that taken down, 180. Also her front bed edging is washed out, recommend re-edging 145. Weather: if rain cancels we reschedule within the week. Cancel anytime with 14 days written notice.

AFTER · what the skill produced

Seasonal Service Plan for Jenna Booth
4823 Dovebury Rd, Cedarbrook
Prepared by Elkbury Lawn and Garden
Plan start: March 3, running 12 months

Hi Jenna, here is the plan we put together for your property. Every service is listed by season so you can see what is coming and what it costs.

Spring

Spring cleanup with leaf and debris haul off: 1 visit, $285
Mulch for the front beds: one time, $340
Mowing: 8 visits at $55 each, $440
Spring total: $1,065

Summer

Mowing: 12 visits at $55 each, $660
Hedge trim: 2 visits at $90 each, $180
Summer total: $840

Fall

Leaf cleanup: 3 visits at $120 each, $360
Mowing: 6 visits at $55 each, $330
Aeration and overseed: one time, $260
Fall total: $950

Winter

Gutter check: 1 visit, $75
Snow clearing for the walkway and drive: $65 per storm, billed only when we come out
Winter base total: $75, plus $65 for each storm we clear

Yearly base total: $2,930 (before any winter snow clearing)
Spring $1,065 + Summer $840 + Fall $950 + Winter $75 = $2,930

Billing
Monthly billing in 12 payments: $2,930 divided by 12 is $244.17 per month. The last payment adjusts so the total comes out exact. Snow clearing is billed only if we come out, at $65 per storm.

Recommended extras (not included in the total above)

Safety concern, recommended now: Take down the dead limb hanging over your side walkway on the maple, $180
Also recommended: Re-edge the front beds, since the edging has washed out, $145
If you add both extras, the extras total is $325 and the yearly base total becomes $3,255 before snow clearing.

Terms

If rain cancels a visit, we reschedule within the week.
You can cancel anytime with 14 days written notice.

To approve this plan or ask a question, call Elkbury Lawn and Garden at 206-555-0180.

Questions for the owner

Should the extras be scheduled on the first visit or on a date you pick?
Do you want a signature line or a deposit added to this plan?
How should snow clearing charges be billed, in the month they happen or another way?

What it does

Turns the owner's notes about a property, the services offered, and the prices into a clear, customer-ready seasonal service plan. It lists what will be done each season, what each visit costs, and the yearly total.

Use it when: Use when a landscaping business needs to turn a customer's property details and the owner's services and prices into a written seasonal service plan, such as: build a seasonal plan, write up a yearly maintenance package, or put together spring, summer, fall and winter service for a customer.