Change Order Writer for Extra Work Requests

Turns a client's extra request into a clear, polite change order that states what was originally agreed, what is new, what it costs, how it affects the deadline, and what the client must approve before work starts.

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Before and after

BEFORE · what the owner typed

need a change order for Gavin Horne at Fallowhurst Outfitters. we're Elkhurst Creative Studio, I'm Georgia Jordan, number is 267-555-0164. project is their spring website refresh, signed price $6,400, deadline May 16, includes 2 rounds of revisions on the design. Gavin got the 2 rounds done and now wants a third round on the homepage plus he wants us to add a new page for his trail gear line, and write the product copy for 12 products. also wants 3 extra banner images for the facebook page. our rate is $95 an hour. third round of homepage revisions is 4 hours. new page design and build is 6 hours. copy is 12 products at $35 each. banners are $120 each. new deadline May 23. due when he signs, we'll bill it separate. his shop is at 7959 Crowhurst St, Ivyfield. don't know if he wants the banners in a certain size

AFTER · what the skill produced

CHANGE ORDER

Elkhurst Creative Studio
Prepared for: Gavin Horne, Fallowhurst Outfitters, 7959 Crowhurst St, Ivyfield
Project: Spring website refresh
Contact at Elkhurst: Georgia Jordan, 267-555-0164

Original scope
Website refresh with two rounds of design revisions. Original price: $6,400. Original deadline: May 16.

Requested changes

Third round of homepage revisions. The agreement includes two revision rounds, and both are complete, so a third round is extra work. 4 hours at $95 per hour = $380.
New page for the trail gear line, design and build. This page was not in the original scope. 6 hours at $95 per hour = $570.
Product copy for 12 trail gear products. Product copy was not in the original scope. 12 products at $35 each = $420.
Three extra banner images for the Facebook page. Banner images were not in the original scope. 3 banners at $120 each = $360.

Cost summary

Change order subtotal: $380 + $570 + $420 + $360 = $1,730
Original price: $6,400
New project total: $8,130

Schedule impact
With these additions, the new deadline is May 23 (originally May 16).

Payment
The change order amount of $1,730 will be billed separately and is due when this change order is signed.

Approval
Work on the items above begins after we receive your written approval of this change order. Everything else in the original agreement stays the same. If you decide not to include any of the items above, please note which ones next to your signature and we will record that as your decision and update the total.

Client name: ______________________
Signature: ______________________
Date: ______________________

Elkhurst Creative Studio, Georgia Jordan, 267-555-0164

Questions for the owner

What size or sizes should the three Facebook banners be? Gavin has not said, and we should confirm before starting.

What it does

Use it when: Use when a marketing agency needs to write a change order for extra work a client has asked for outside the signed scope, such as "write a change order," "client wants more revisions," "this is out of scope," or "price this extra request."