Winter Storage Checklist and Booking Plan

Turns the shop's storage terms and the technician's notes into one clear message for the customer.

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Before and after

BEFORE · what the owner typed

Need a storage plan for Stella Riley. Shop is Ottervale Cycle Repair, 2378 Marshvale St, Olivehill, 336-555-0124. She is dropping the bike off by Oct 28, bringing it in her green 2016 Chevrolet Colorado. Storage runs Nov 1 to Mar 31, ready for pickup Apr 1. Storage is $60 a month. Storage prep package is $120, that's fuel stabilizer added, oil and filter change, tire pressure set, battery on our tender. Deposit $100 at drop-off, rest at pickup. She has to bring both keys, empty out the saddlebags, bring a copy of her registration, and fill the tank before she gets here. Stuart Ross did the inspection: front brake pads thin, battery failed the load test, chain dry with surface rust on a few links, tires good, lights all work. Prices: front pads installed $145, new battery $110, chain clean and lube $25. She said go ahead on the pads and she will think about the rest. Sign it Soren Randall.

AFTER · what the skill produced

Hi Stella,

Thank you for choosing Ottervale Cycle Repair for your winter storage. Here is your plan.

Booking plan

Drop off by: Oct 28 at 2378 Marshvale St, Olivehill
Storage runs: Nov 1 to Mar 31 (5 months)
Ready for pickup: Apr 1
Storage: $60 a month x 5 months = $300
Storage prep package: $120
Storage total: $420
Deposit of $100 is due at drop-off. The remaining balance is due at pickup.

Before you drop off

Bring both keys.
Empty the saddlebags.
Bring a copy of your registration.
Fill the gas tank before you arrive.

What we do while your bike is stored

Add fuel stabilizer
Change the oil and filter
Set the tire pressure
Keep the battery on our tender

What Stuart Ross found in the inspection

Safety concern, recommended now

Front brake pads are thin. We recommend replacing them. Installed price: $145. You approved this one.

Recommended now

The battery failed the load test. We recommend a new battery. Price: $110. Waiting for your decision.

Also recommended

The chain is dry and has surface rust on a few links. We recommend a chain clean and lube. Price: $25. Waiting for your decision.

Checked and good

Tires and lights

Your totals

Storage total: $420
Approved repair, front pads: $145
Total so far: $565
After your $100 deposit, the balance at pickup is $465.
If you approve the battery ($110) and the chain service ($25), those add $135, and the total becomes $700, with a balance of $600 after the deposit. The decision on those two items is yours, and we will record whichever way you choose.

Call us at 336-555-0124 with any questions.

Soren Randall
Ottervale Cycle Repair

Questions for the owner

What are the shop's drop-off hours?
What is the bike's year, make and model, for the storage paperwork?
Do you want to tell customers anything about insurance coverage while the bike is stored? We left it out because it was not provided. Customers should check their own policy.

What it does

Turns the shop's storage terms and the technician's notes into one clear message for the customer. It covers the dates, the costs, what the customer does before drop-off, what the shop does while the bike is stored, and any repair items found.

Use it when: Use when a motorcycle repair shop needs to give a customer a winter storage checklist and a storage booking plan, such as "set up winter storage for this customer," "write up the storage plan," or "what does the customer need to do before drop-off."