Notary Commission, Bond and E&O Renewal Tracker

Hi Kamala, here is your renewal tracker as of March 3, 2025.

| Item | Provider | Expires | Days left | Status | Reminder dates |
|---|---|---|---|---|---|
| E&O insurance (100k coverage) | Notary association | April 12, 2025 | 40 | Coming up | March 13, April 5 |
| Background check | NNA | June 30, 2025 | 119 | On track | April 1, May 1, May 31, June 23 |
| Notary commission | State notary office | September 19, 2025 | 200 | On track | June 21, July 21, August 20, September 12 |
| Surety bond (15k) | Clearwater Surety | September 19, 2025 | 200 | On track | June 21, July 21, August 20, September 12 |
| Journal (about 6 pages left) | You | No date | n/a | Needs action | Order a new one this week |

Reminder dates for the E&O are set at 30 days and 7 days because only 40 days remain. The 90 and 60 day marks have already passed.

Do this first: Renew your E&O before April 12, 2025. It is the soonest date, and you do loan signings, where a lapse would be a real gap.

To-do: E&O insurance

• Look for your association's renewal notice or log in to your member account.
• Check that the 100k coverage amount still fits the work you do, and ask the provider if you want to compare higher limits.
• Pay the renewal. Last year it was about 89 dollars, so confirm this year's price.
• Save the new certificate with your commission paperwork.
• Update this tracker with the new expiration date.

To-do: Journal

• You have about 6 pages left, so order or buy a new journal now so you are never without one.
• Keep the full journal safe. Ask your state notary office how long you must keep it.

To-do: Background check (NNA)

• Log in to your NNA account around April 1 and look at the renewal steps.
• Allow time in case anything needs to be reviewed.

To-do: Commission and bond (both expire September 19, 2025)

• Both end the same day, so plan them together.
• Ask your state notary office what the renewal window is, what the fee is, and whether the bond must be in place before the new commission is issued.
• Call Clearwater Surety in June to ask about renewing the bond and what they need from you.
• Check whether any training or exam is required for renewal.
• Do not wait until the last week. A late renewal could leave you unable to work.

Text reminders you can paste into your phone:

• "E&O renewal due April 12. Log in to association account and renew this week."
• "Order new notary journal. About 6 pages left."

Confirm locally:

• Your state's renewal window, fees, and any required training for the commission
• Whether the bond must be filed before the new commission is issued
• How long you must keep completed journals
• What your E&O policy covers and what it excludes, by asking the provider
• What to do if a date slips, by asking your state notary office or an attorney