Job Photos to Prep Scope and Surface Condition Notes

Turns a painter's job photos and quick notes into a written prep work scope and a surface condition record, organized room by room or area by area.

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Before and after

BEFORE · what the owner typed

Job at 3476 Oakridge St, Marshglen. Customer Nora York. We're Quarryridge Painting. Photos taken today, 14 photos. I'm painting the kitchen, the front hall, and the back deck rail and trim. Here's what I see. Photos 1-4 kitchen. Ceiling over the stove has a yellow brown stain, no drip, Nora says the upstairs bath had a leak that the plumber fixed last spring. Walls have grease film near the stove and a bunch of nail holes by the pantry door. Cabinet side panel has a glossy finish. Plan is wash, prime the stain with stain blocker, patch holes, scuff sand the glossy panel. Photos 5-8 front hall. Walls scuffed, a couple dents, one crack above the door about 10 inches long. Trim is chipped at the bottom near the shoe rack. Plan is patch, caulk the crack, sand trim chips, paint. Photos 9-14 back deck rail and trim. Rail paint is peeling in sheets on the top cap, bare gray wood showing in about 3 spots. One post at the corner is soft when I push a screwdriver in. Plan is scrape, sand, spot prime bare wood, paint. House was built in 1962, Nora doesn't know if it was ever tested for lead. Prep hours: kitchen 5, hall 3, deck 7. My prep rate is $55 an hour.

AFTER · what the skill produced

Prep Scope and Surface Condition Notes
Customer: Nora York
Job address: 3476 Oakridge St, Marshglen
Prepared for: Quarryridge Painting

Area by area

Kitchen (photos 1-4)

Ceiling over the stove has a yellow brown stain with no drip. Nora York says the upstairs bath leak was fixed by a plumber last spring.
Walls have a grease film near the stove and several nail holes by the pantry door.
The cabinet side panel has a glossy finish.
Prep: wash walls, prime the ceiling stain with stain blocker, patch the nail holes, scuff sand the glossy panel.

Front hall (photos 5-8)

Walls are scuffed with a couple of dents and one crack above the door, about 10 inches long.
Trim near the shoe rack has chipped paint at the bottom.
Prep: patch dents, caulk the crack, sand the trim chips, then paint.

Back deck rail and trim (photos 9-14)

Rail paint is peeling in sheets on the top cap, with bare gray wood showing in about 3 spots.
One corner post is soft when a screwdriver is pushed in.
Prep: scrape, sand, spot prime the bare wood, then paint.

Safety concern, recommended now

Corner post on the back deck is soft. We recommend having a carpenter or other licensed professional check it before we paint, since paint will not fix a soft post.
The house was built in 1962 and has not been tested for lead that we know of. We recommend a licensed professional test the deck rail paint before we scrape or sand it. Please confirm any local lead-safe work rules.

Recommended now

Deck rail top cap is peeling in sheets with bare wood showing in about 3 spots. We recommend scraping, sanding, and spot priming now.

Also recommended

Kitchen ceiling stain: prime with stain blocker, then paint.
Kitchen grease film, nail holes, and glossy cabinet panel: wash, patch, and scuff sand.
Front hall scuffs, dents, 10 inch crack, and chipped trim: patch, caulk, and sand.

Prep labor total

Kitchen: 5 hours x $55 = $275
Front hall: 3 hours x $55 = $165
Back deck: 7 hours x $55 = $385
Total prep labor: 15 hours, $825

Before work starts

Address: 3476 Oakridge St, Marshglen
Photos covered: 14 photos, 3 areas
Photo date: today (exact date not given)

Questions for the owner

What is today's date for the record?
Should the deck post repair and lead test be listed as separate items on the estimate, and who will you refer Nora York to for them?
Does the $825 prep labor include materials, or should materials be added separately?

What it does

Turns a painter's job photos and quick notes into a written prep work scope and a surface condition record, organized room by room or area by area. It gives the owner a clear list of the prep to do and a record of what the surfaces looked like before work started.

Use it when: Use when a painter has job photos plus quick notes and needs a prep work scope and surface condition notes, such as "go through these photos and write up the prep," "what surface issues do you see," or "make a prep scope for this job."