Photo Session Prep Guide

Turns your session details and your own preferences into a clear, friendly prep guide the client can read before their shoot.

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Before and after

BEFORE · what the owner typed

need a prep guide for the Hopkins family shoot. Arthur Hopkins and his wife and 2 kids, Benny Lane Hopkins is 6 and Bethany is 3. oh and their dog Mr. Biscuitwhistle, a basset hound, is coming too. Saturday at 4:30pm, we'll go about 90 min. Meeting at the gazebo at Ashdale Park, 7123 Windcroft Ave, Juniperbury. park in the lot behind the library on the east side. I'm Ashok Hunter of Ashdale Photography. Tell them to wear soft solid colors, creams, sage, dusty blue, no neon, no big logos, no tiny stripes. Bring a light jacket for the kids, a favorite blanket, and treats for the dog. Kids should have a snack before and a nap if Bethany usually naps. If it rains we move to Sunday same time. Late over 15 min and we may have to shorten the session. Gallery in 2 weeks. Call me at 216-555-0180 if you get lost.

AFTER · what the skill produced

Hi Arthur and family,

We are excited to photograph your family this Saturday! Here is everything you need to get ready.

The details

Session: Family portraits with all of you, including Mr. Biscuitwhistle
Date and time: Saturday at 4:30pm, running about 90 minutes
Meet at: the gazebo at Ashdale Park, 7123 Windcroft Ave, Juniperbury
Parking: the lot behind the library on the east side

What to wear
We recommend soft, solid colors such as cream, sage, and dusty blue. Please skip neon colors, big logos, and tiny stripes. Solid colors keep the focus on your faces and your family.

What to bring

A light jacket for each of the kids
A favorite blanket
Treats for Mr. Biscuitwhistle

How to get ready
Please give Benny Lane and Bethany a snack before the session. If Bethany usually naps, we recommend she gets her nap before we start.

Good to know

If it rains, we will move the session to Sunday at the same time.
If you are more than 15 minutes late, we may have to shorten the session.
Your gallery will be ready in 2 weeks.

Questions or running late
Call Ashok Hunter at Ashdale Photography at 216-555-0180 if you get lost or need anything on the day.

See you Saturday!
Ashok Hunter, Ashdale Photography

Questions for the owner

Should I name the wife in the guide? You did not give her name, so I wrote "your wife" nowhere and addressed the message to Arthur and family.
Is the Sunday rain date confirmed with the client, or should the guide ask them to reply to confirm?
Do you want to add what the client should do about payment, or any other balance due before the session?
Please confirm any permit or location rules for Ashdale Park with the property or local authority. I did not state any in the guide.

What it does

Turns your session details and your own preferences into a clear, friendly prep guide the client can read before their shoot. It covers where and when to arrive, what to wear, who is coming, and what to bring, so the session runs smoothly.

Use it when: Use when a photographer needs to write a session prep guide for a client before a portrait, family, headshot, newborn, or event shoot, such as: write a prep guide, what should my client wear, send the client info for Saturday's session, or get them ready for their shoot.