Annual Rental Inspection Notice and Report

Writes the notice that tells a tenant about an upcoming annual inspection, and later turns the inspector's room-by-room notes into a clear report for the owner and tenant.

Property managerProperty✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

Need the inspection notice and then the report for 837 Fairbrook St, Olivebank. Tenant is Anaya West. We are Fawnbrook Property Management. Notice date is March 3, delivered by email and a copy taped to the door. Inspection Tuesday March 18 between 9am and 11am. Antonio Andersen is doing it. Check smoke alarms, under sink plumbing, furnace filter, and general condition. Questions go to 206-555-0146. She doesn't have to be home but can be. Here are Antonio's notes from the 18th: Entry/living: ok, small scuff on wall by door, normal wear. Smoke alarm living room ok. Kitchen: slow drip under sink at trap, cabinet floor soft and swollen near it. Dishwasher ok. Fridge ok. Hallway: smoke alarm chirping, battery low. Furnace filter very dirty. Bath: caulk around tub cracked and dark at corner. Fan works. Toilet ok. Bedroom 1: ok. Bedroom 2: window latch broken, won't lock. Smoke alarm ok. Tenant home, said drip started about 2 weeks ago, put a bowl under it.

AFTER · what the skill produced

Notice

Subject: Annual inspection at 837 Fairbrook St, Olivebank, on Tuesday, March 18

Hello Anaya West,

This is a notice from Fawnbrook Property Management, sent March 3 by email, with a copy taped to your door. We will do the routine annual inspection of your home at 837 Fairbrook St, Olivebank, on Tuesday, March 18, between 9:00 am and 11:00 am.

Antonio Andersen will do the inspection. He will check the smoke alarms, the plumbing under the sinks, the furnace filter, and the general condition of the home. You do not need to be home, but you are welcome to be.

If this time does not work, please call us at 206-555-0146 and we will talk about another time.

Thank you,
Fawnbrook Property Management

Inspection Report

Property: 837 Fairbrook St, Olivebank
Tenant: Anaya West
Inspected: March 18, by Antonio Andersen
Summary: 6 findings, plus the items that checked out fine.

Safety concern, recommended now

Hallway smoke alarm is chirping because the battery is low. We recommend replacing the battery right away so the alarm protects the home.

Recommended now

Kitchen sink: a slow drip at the trap under the sink, and the cabinet floor nearby is soft and swollen. The tenant said the drip started about 2 weeks ago and she placed a bowl under it. We recommend a licensed plumber repair the leak and check the cabinet floor for water damage.
Bedroom 2: the window latch is broken and the window will not lock. We recommend repairing or replacing the latch.

Also recommended

Furnace filter is very dirty. We recommend replacing it.
Bathroom: the caulk around the tub is cracked and dark at one corner. We recommend re-caulking the tub, and having the area checked once the old caulk is removed.
Entry: a small scuff on the wall by the door, noted as normal wear. No action noted.

Checked and good

Living room smoke alarm, Bedroom 2 smoke alarm, dishwasher, refrigerator, bathroom fan, toilet, Bedroom 1.

Next steps
Please call Fawnbrook Property Management at 206-555-0146 with any questions or to schedule the repairs.

Questions for the owner

Who will pay for and arrange the battery replacement, plumber visit, and window latch repair, and when should we offer the tenant a repair time?
Do you want repair cost estimates added to this report?

What it does

Writes the notice that tells a tenant about an upcoming annual inspection, and later turns the inspector's room-by-room notes into a clear report for the owner and tenant. Handles one unit or a batch.

Use it when: Use when a property manager needs to write the advance notice to a tenant for an annual rental inspection, or turn inspection notes into a report for the owner and tenant, such as: write the inspection notice, notify the tenant of the annual walkthrough, or write up the inspection report.