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Pre-Session Prep Sheet for Artists

Turns your booking details and rough notes into a clear, friendly prep sheet the artist can read in two minutes.

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Before and after

BEFORE · what the owner typed

ok so Melvin and his band Gravel Season are in sat the 14th, tracking day, 4 guys. drums bass guitar vocals. want them here 9 to load in, rolling by 10, done by 6. Mina is engineering. we're at 619 Persimmon St, big green door on the alley side, buzz studio B. parking is the lot behind the building, free on weekends, pull up to the alley door to unload then move the van. dont park in the bakery spots. we got the drum kit (Ludwig, they need to bring snare and cymbals), bass amp, 2 guitar amps. they bring own guitars, pedals, picks. we have coffee and water, no food delivery to the front door, tell them to call. no smoking inside. only 2 guests max in the control room. they paid the deposit already, balance due end of day, card or cash. they said they want to do 5 songs. tell them to bring lyrics and be rehearsed, change strings. my cell 555-0117

AFTER · what the skill produced

Hi Melvin and Gravel Season,

Here's everything you need for Saturday, the 14th. You're tracking 5 songs with Mina engineering. Drums, bass, guitar, and vocals.

Arrival time

Load-in: 9:00 AM
Recording starts: 10:00 AM
Session ends: 6:00 PM

Getting here

Address: 619 Persimmon St. Look for the big green door on the alley side and buzz Studio B.
Parking is in the lot behind the building, free on weekends.
Pull up to the alley door to unload your gear, then move the van to the lot.
Please do not park in the bakery spots.

What we provide

Ludwig drum kit
Bass amp
Two guitar amps
Coffee and water

What you bring

Snare drum and cymbals
Drum sticks and any pedals or hardware you prefer
Guitars, bass, and pedals
Picks, spare strings, cables, and tuners
Lyrics and song order for all 5 songs
Headphones if you have a pair you like
Card or cash for the balance

How to prepare

We recommend running all 5 songs a few times as a full band before Saturday so we spend our time recording, not rehearsing.
We recommend putting fresh strings on your guitars and bass a day or two ahead so they settle in and hold tune.
Decide your song order and bring a printed or phone copy of lyrics.
Vocalists, we recommend getting good rest and staying hydrated the day before.

House rules and policies

No smoking inside.
Two guests maximum in the control room.
Food delivery cannot come to the front door. Please call and we will let you know how to handle it.
Your deposit is already paid. The balance is due at the end of the day, by card or cash.

Day-of contact

Call or text 555-0117 if you are running late or can't find the door.

See you Saturday!

Notes for the owner: You did not say how long you want the load-in window or whether guests should arrive at 9 or 10, so I left that out. Let me know if you want it added.

What it does

Turns your booking details and rough notes into a clear, friendly prep sheet the artist can read in two minutes. It covers when to arrive, where to park, what to bring, and how to get ready, so the session starts on time and no one wastes paid hours.

Use it when: Use when a recording studio needs to write a pre-session prep sheet for an artist or band, covering what to bring, how to prepare, arrival time, and parking, such as "send the artist their session info," "write a prep sheet for Saturday's tracking day," or "what should the band bring."