Move-Out Notice and Unit Inspection Checklist

Writes a clear move-out notice to the tenant and a ready-to-print inspection checklist for staff to use when the unit is emptied.

Self storageProperty✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

need move out stuff for Kenji Pena, unit 114, its a 10x10. he called Mar 14 and said hes out Mar 28. his number 336-555-0111. we're Embervale Self Storage, 5972 Dawnvale St, Harrowhill, office 336-555-0110. Lana Takeda will do the walkthrough, 10am on the 28th. he paid thru Mar 31. our rules: unit has to be broom clean, all stuff and trash out, he takes his own lock off, gate hours 7am to 8pm. $50 deposit, we mail it within 14 days if the unit passes. $40 cleaning fee if its not broom clean. at move in we wrote down a small dent bottom left of the roll up door. he said he's taking out a Kimball Swinger organ and a bunch of boxes on the last day. his new address is 6351 Dunvale Ave, Harrowhill.

AFTER · what the skill produced

Move-Out Notice

Hello Kenji,

Embervale Self Storage received your notice on March 14. Your move-out from unit 114 (10x10) is planned for March 28. Your rent is paid through March 31.

Before the inspection, please:

Remove all of your belongings and any trash from the unit.
Sweep the unit so it is broom clean.
Take your own lock off the door.
Use the gate between 7am and 8pm.

Your move-out inspection is March 28 at 10am. Lana Takeda will meet you at unit 114.

Your $50 deposit will be mailed within 14 days of move-out, by April 11, if the unit passes the inspection. We have your forwarding address as 6351 Dunvale Ave, Harrowhill. If that changes, please tell us. If the unit is not broom clean, there is a $40 cleaning fee.

Questions? Call the office at 336-555-0110.

Embervale Self Storage
5972 Dawnvale St, Harrowhill

Unit Inspection Checklist

Unit details

Facility: Embervale Self Storage, 5972 Dawnvale St, Harrowhill
Unit: 114 (10x10)
Tenant: Kenji Pena, 336-555-0111
Planned move-out: March 28
Inspection: March 28, 10am
Inspector: Lana Takeda
Forwarding address: 6351 Dunvale Ave, Harrowhill

Before the inspection

Notice received March 14: Yes
Rent paid through March 31: Yes
Tenant met at unit: Yes / No Time: ________

Unit interior

Floor: ______________________________
Walls: ______________________________
Ceiling: ____________________________
Broom clean (owner requirement): Yes / No Notes: ____________
All belongings and trash removed (owner requirement): Yes / No Notes: ____________

Door and lock

Roll up door, bottom left. Noted at move-in: small dent. Condition now: ____________
Rest of door and track: ______________________________
Tenant's own lock removed (owner requirement): Yes / No

Outside the unit

Area in front of unit: ______________________________
Gate hours reminder given (7am to 8pm): Yes / No

Items left behind

Anything left in or near the unit: Yes / No
If yes, describe: ______________________________
Do not move, sell, or dispose of anything until the owner confirms the correct steps.

Photos

Interior taken: Yes / No
Door taken: Yes / No
Any new marks taken close up: Yes / No

Result and sign-off

Unit passes the inspection: Yes / No
Cleaning fee of $40 applies: Yes / No
Deposit of $50 to be mailed by April 11: Yes / No
Inspector signature: ______________ Date: ________
Tenant signature: ______________ Date: ________

Questions for the owner

Will you refund any rent for the days from March 28 to March 31, or is it not refunded? The notice does not say.
Who should the deposit check be made out to, and is it mailed or handed over at the inspection if the tenant asks?
What is your process if items are left behind? Please confirm the correct steps locally with a licensed professional before anyone removes or disposes of anything.
Do you want the tenant to sign the checklist, or only staff?

What it does

Writes a clear move-out notice to the tenant and a ready-to-print inspection checklist for staff to use when the unit is emptied. The notice tells the tenant what to do before they leave. The checklist gives staff one place to record the condition of the unit.

Use it when: Use when a self storage facility needs a move-out notice for a tenant and a unit inspection checklist for staff, such as: tenant is moving out, write a move-out letter, I need an inspection sheet for unit check-out, or what do I tell them before they leave.