Volunteer Usher and Box Office Shift Organizer

Turns your show dates, volunteer list, and staffing needs into a clear shift schedule with arrival times, who is working each role, which spots are still open, and a short summary for each volunteer.

Theater companyEvents and Creative✓ Checkedv1.0

Before and after

BEFORE · what the owner typed

ok doing the schedule for The Matchmaker's Lantern at Crowbrook Community Theater, 8221 Cranebrook St, Marshbank. three shows. Fri Nov 7 7:30pm, Sat Nov 8 7:30pm, Sun Nov 9 2pm. doors are 30 min before curtain. box office people come 60 min before curtain, ushers 45 min before. every show I need 2 box office and 3 ushers. I'm house manager all three shows so dont count me, Yara Osborn. volunteers: Yusuf Payne can do any show and wants box office. Zahra Pollard only Fri and Sat, ushering only. Zane Preston Sat and Sun, either job. Zora Reese Fri only, box office is fine. Abigail Robbins Sun only, ushering. anyone who needs to swap should call me 206-555-0143

AFTER · what the skill produced

The Matchmaker's Lantern
Crowbrook Community Theater, 8221 Cranebrook St, Marshbank

Friday, Nov 7 (curtain 7:30pm, doors 7:00pm)

Box office, arrive 6:30pm: Yusuf Payne, Zora Reese
Ushers, arrive 6:45pm: Zahra Pollard, OPEN, OPEN

Saturday, Nov 8 (curtain 7:30pm, doors 7:00pm)

Box office, arrive 6:30pm: Yusuf Payne, Zane Preston
Ushers, arrive 6:45pm: Zahra Pollard, OPEN, OPEN

Sunday, Nov 9 (curtain 2:00pm, doors 1:30pm)

Box office, arrive 1:00pm: Yusuf Payne, Zane Preston
Ushers, arrive 1:15pm: Abigail Robbins, OPEN, OPEN

Spots filled: 9 of 15. Open: 6 (2 usher spots each night)

Note: Yusuf Payne is on all three shows. Please confirm that works for him.

Your volunteers

Yusuf Payne: box office, Fri 6:30pm, Sat 6:30pm, Sun 1:00pm (3 shows)
Zahra Pollard: usher, Fri 6:45pm, Sat 6:45pm (2 shows)
Zane Preston: box office, Sat 6:30pm, Sun 1:00pm (2 shows)
Zora Reese: box office, Fri 6:30pm (1 show)
Abigail Robbins: usher, Sun 1:15pm (1 show)

Contact for swaps: Yara Osborn, 206-555-0143

Questions for the owner

Do you want to recruit 6 more people for the open usher spots, or ask Zane Preston to usher on Saturday or Sunday to free up a box office spot?
What time does each shift end, and should volunteers stay to help after the show?
Who handles the cash box and ticket list at the box office? Please tell me so I can add it to the volunteer notes.

What it does

Turns your show dates, volunteer list, and staffing needs into a clear shift schedule with arrival times, who is working each role, which spots are still open, and a short summary for each volunteer.

Use it when: Use when a theater company needs to build a volunteer usher and box office schedule for a show run, such as: schedule my ushers, who is working which night, fill the box office shifts, or make a volunteer sign-up sheet.