Rush Job Feasibility Check

Verdict: Yes if the scans arrive tonight as promised and are readable, and Marisol and Dan split the job. It is a tight plan.

The math

• Time available: Monday 2pm to Thursday 5pm. Nothing can be translated Monday because the scans are not here yet. Translation days: Tuesday, Wednesday, and Thursday morning.
• Job size: about 5,500 words (an estimate, since the files are scans and not yet seen).
• Marisol: about 2,000 words a day on top of her normal work, but she is finishing her 3,000 word job until Tuesday midday. You did not say how much of Tuesday she has free after that, so count none for Tuesday and mark it "needs confirming." Wednesday: 2,000 words. Total counted by end of Wednesday: 2,000 words.
• Dan: 1,500 words on Tuesday, out Wednesday. Total counted by end of Wednesday: 1,500 words.
• Combined by end of Wednesday: 3,500 words. The remaining 2,000 words must be done Thursday morning, which leaves no time for proofing that part before the deadline.
• Thursday: Dan can do 1,500 words and Marisol can do 2,000 words if both start early, so 3,500 more is possible on paper. That brings the combined total to 7,000 words against 5,500 needed, which is 1,500 words of spare capacity, but only if Thursday morning work is finished and proofed in time.
• Proofreading: Lucia at 4,000 words a day. Marisol's and Dan's Tuesday and Wednesday work (3,500 words) can be proofed Wednesday and Thursday. Anything finished Thursday morning must be proofed by midday, which is the risk.
• Certification: 30 minutes for you on Thursday after the final is approved.

To keep this safe, plan to have all 5,500 words translated by end of Wednesday if possible. That needs Marisol's Tuesday afternoon, which is not confirmed, so treat the plan as tight.

Who can do it

• Marisol: good fit, covers es>en. Tuesday after midday needs confirming. Wednesday and Thursday are available.
• Dan: good fit, available Tuesday and Thursday, out Wednesday.
• Lucia: proofreader, free Tuesday through Thursday.
• Neither translator can do the whole job alone by Thursday.

Plan

• Monday night: scans arrive. Check they are readable and confirm the real word count. No translation starts until then.
• Tuesday: Dan translates 1,500 words. Marisol finishes her other job at midday and tells you how much of the afternoon she has free.
• Wednesday: Marisol translates 2,000 words. Lucia proofs Dan's pages.
• Thursday early morning: Dan and Marisol translate the remaining 2,000 words, split between them. Lucia proofs Marisol's Wednesday pages first, then the new pages as they come in, and does a final consistency check on names and terms across the whole document.
• Thursday midday: you certify and send, leaving a few hours before 5pm if nothing slips.

Risks and blockers

• Scans are not here yet. If they are poor quality, the word count could be higher and the plan breaks.
• Marisol's other job running late, or her Tuesday afternoon being unavailable, pushes work into Thursday morning.
• The last 2,000 words are finished and proofed on the same morning, so there is very little room for delays.
• A split job means two styles, so Lucia's final pass must cover the whole document.
• Confidentiality: these are patient intake and consent forms shared between two translators and a proofreader. Check the clinic's terms on sharing patient information before you send files to anyone, including your own team and any freelancers.
• Forms with handwriting or stamps may take longer than typed text.

Fallback options

• Deliver the consent forms first on Wednesday and the intake forms Thursday.
• Ask the clinic if Friday morning is acceptable if the scans are late or Tuesday slips.
• Confirm with the clinic or the receiving party what certification they need, and check local requirements yourself.

Draft reply to the client
Hi, thanks for sending this over. We can aim for Thursday 5pm, as long as the scanned files reach us tonight and are readable. Once we see them, we will confirm the final word count and delivery time. Because it is a rush, our rush fee of 25% over the normal rate applies, as listed on our price sheet. We will certify the translation ourselves. Please let us know what certification the receiving party requires, and whether your terms allow us to share these patient forms with our translation team. We will confirm once the files are in.